Updated November 2018
This page documents the recent updates and on-going work in light of the General Data Protection Regulation (GDPR).
We (ESOPRS www.esoprs.eu and website support team at MediSites www.medisites.co.uk) refer to the Information Commissioner’s Office (ICO) website for guidance
and the Official Journal of the European Union for EU regulation
GDPR is a practical approach on how to handle all different aspects of data security.
GDPR affects any data that could be used to personally identify someone (any EU citizen), eg names, emails, address, etc.
The main idea behind GDPR is that users should be granted certain rights over their data.
- to know what personal data is collected and for how long
- to know if personal data is shared with third parties
- to be able to get/download personal data (data portability)
- to be able to edit/correct personal data
- to be able to delete personal data
GDPR applies to all website holding data on EU citizens, so you should be seeing these users rights on most websites that store personal information.
Even if you are not an EU citizen, it is a good idea to follow these guidelines as it is common sense and open approach to handling data and keeping users informed on what information is stored, how it is used, and how it can be edited/deleted.
Accessing your personal data
Once you are logged in you can view your user “Dashboard” here
The dashboard has links to the key user areas on the website
Members can pay for annual subscriptions and pay for missing years subscriptions.
Users can edit their profile information. Account password can be changed here.
Address information is stored here and is passed to the payment gateway to prefill forms prior to payment.
We have deleted old profile fields that were carried over from previous versions of the site.
Download Personal Data
The user dashboard contains a link under “Useful Links >> Download Personal Data” to a page where you can download the personal data we hold on your account
You can also request further info if you wish to get a report of data you have entered into various forms on the site, eg “application forms”, “fellowship place added”, “public member information” (this is separate information entered by yourself that is viewable to the public) on this page
Removing/Deleting Personal Data and Accounts
If you wish to remove your details from the society and/or the website, please send an email via the helpdesk in your account
Forgotten passwords can be reset on this page
All invoices for payments made via the website are stored here (the new website was launched in February 2018). Payments made via the old website are not included in this area.
If you have any questions about the website you can post questions here or email
Forums are available for members to discuss whatever they wish. These forums are private to members only. The data stored in your forum profile is copied from the main website profile. IF you are discussing patient data please ensure you get patient consent before posting.
Website visitors can search the website for ESOPRS members who wish to have their details publicly displayed to the public. This is optional. The data used here is stored in a separate area which can be accessed by logged in members only. Click on “create/edit their own profile here” to create or edit your public profile. Members can add as much or as little info as they wish, including a photo. You can also add an email address that can be viewable to other members only, or publicly viewable, or not viewable at all.
Non-members, or members that wish to change their membership level can apply from this page
Fellowships can be viewed on this page
Members can add memberships on this page